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Secretary


Co-ordinate Operations Manager incoming/ outgoing calls.Schedule and arrange meeting for Operations Manager as required.Co-ordinate and arrange Operations Manager business trips.Receive and route all correspondences/ mails etc. through Operations Manager including follow-up as required. Organize crew change report and inform field personnel of the day of the following crewFollow-up with other division’s personnel for any pending plans and/ or commitments.Perform Secretarial jobs including but not limited to typing, filing, receive, dispatch and distribute mails, correspondences, faxes etc.Prepare Assessment Schedule of division’s employees beginning of each year and follow up the same throughout the year.Prepare and submit Assessment Form to Operations Superintendent /Operations Manager 4 to 6 weeks before anniversary of the respective employee.Ensure house-keeping in the Office and maintain proper filing system.Co-ordinate and/ or follow-up flow of correspondences, files, reports, mails etc., within MSE offices as well as clients. Be courteous and professional in answering clients’ calls and queries.Assist Operations Manager in preparing of various reports and ensure routine follow-up.Maintain copies of training certificates and update employees training record, and do necessary follow up.Initiate documents for employees’ increment, promotion, transfer, etc.Receiving and dispatching of all correspondences, mails etc. to employees of all areas.Booking of tickets as well as co-ordination to collect passports/work permits etc.Receiving, logging and distribution of Daily Time Sheets.Perform such other jobs that may be assigned to you by the Operations Manager from time to time.


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